Henderson City Council Short Regular Meeting Monday 27 October 2014, 6:00 p.m. R. G. (Chick) Young, Jr. Council Chambers, Municipal Building 134 Rose Avenue Henderson, North Carolina
Download meeting agenda here: 20141027_coh_agenda_packet
A work session follows the meeting, its agenda is here: 20141027_coh_work_session_agenda_packet
The regular meeting agenda is summarized below:
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance as well as provide for good and open government, the City Council has approved Core Values regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to whether any Council Member knows of any conflict of interest, or appearance of conflict, with respect to matters before the City Council. If any Council Members knows of a conflict of interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance and operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 22 September 2014 Short Regular Meeting [See Notebook Tab 1]
b) 22 September 2014 Work Session
c) 25 September 2014 Special Called Meeting
d) 14 October 2014 Special Called Meeting
e) 20 October 2014 Recessed 10 October 2014 Special Called Meeting
VII. PRESENTATIONS/RECOGNITIONS
a) Recognition of Recreation and Parks Employee Mr. Eddie Hicks
b) Resolution of Appreciation for City Manager, A. Ray Griffin, Jr.
VIII. PUBLIC HEARING
a) Consideration of Approval of Ordinance 14-18-A, Amending Section 408 and 10-33.3 of the City Code and Zoning Ordinance Section 405.3 Relative to Signs. (CAF 14-30-A) [See Notebook Tab 2]
? Public Hearing
? Ordinance 14-18-A
IX. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on Agenda items only at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and if you are a city resident. Please review the Citizen Comment Guidelines that are provided below.3
3 Citizen Comment Guidelines for Agenda Items The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment section unless and until it has been scheduled as a business item on a future meeting agenda.
X. NEW BUSINESS
a) Consideration of Approval of Resolution 14-77, Authorizing the Execution of Quitclaim Deeds for Several Properties Outside City Limits Recorded in Error as Jointly Owned City/County Properties. (CAF 14-106) [See Notebook Tab 3]
? Resolution 14-77
b) Consideration of Approval of
1) Resolution 14-79, Authorizing the Execution of Change Order #5 for the Henderson Water Reclamation Facility Project to Devere Construction Company, Inc., in the Amount of $22,825.16, and
2) Ordinance 14-49 FY15 Budget Amendment #13, Amending the CIP Sewer Fund for Change Order #5 to the Water Reclamation Facility Renovation Project. (CAF 14-109) [See Notebook Tab 4]
? Resolution 14-79
? Ordinance 14-49
c) Consideration of Approval of Resolution 14-51, Authorizing a Contract with Locklear, Locklear & Jacobs, in Assisting the City with a Grant Application in Conjunction with an EPA Brownfields Assessment Grant. (CAF 14-89) [See Notebook Tab 5]
XI. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by City Council during a previous meeting and/or are considered in the ordinary course of business by the City Council and will be enacted-on by one motion and a roll call vote in the form listed. If discussion is desired by either the Council or the Audience, the item in question will be removed from the Consent Agenda and considered separately after the revised consent agenda has been approved.
a) Consideration of Approval of Resolution 14-80, Authorizing the Execution of a Right of Way Agreement with the North Carolina Department of Transportation in Conjunction with the I-85 Improvement Project I-0914BA. (CAF 14-111) [See Notebook Tab 6]
? Resolution 14-111
b) Consideration of Approval of Ordinance 14-25, FY15 Budget Amendment #14, Establishing a Budget for the Lease Purchase Financing Agreement with SunTrust Equipment Finance & Leasing Corp. (CAF 14-73-A) [See Notebook Tab 7]
? Ordinance 14-25
c) Consideration of Approval of Resolution 14-84, Removing City Manager, A. Ray Griffin, Jr., as Deputy City Clerk and as Signatory for the City of Henderson as Well as Relinquishing First Citizens Credit Card in Mr. Griffin’s Name. (CAF 14-115) [See Notebook Tab 8]
? Resolution 14-115
d) Consideration of Approval of Tax Releases and Refunds from Vance County for the Month of September 2014. (CAF 14-110) [See Notebook Tab 9]
XII. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on Non-Agenda items only at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and if you are a city resident. Please review the Citizen Comment Guidelines that are provided below.
XIII. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 10]
ii. Monthly Reports
? E-911 Report for September 2014
? Fire Department Report for September 2014
XIV. CLOSED SESSION
a) Pursuant to G.S.§143-318.11 (a)(3) regarding two Attorney/Client Privilege Matters
XV. ADJOURNMENT