City of Henderson City Council Meeting Monday November 10th, 2014

Henderson City Council Regular Meeting Monday, 10 November 2014 6:00 PM City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536

Download the full agenda packet here:  20141110_coh_agenda_packet

I. CALL TO ORDER

II. ROLL CALL

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA

VI. APPROVAL OF MINUTES
a) 27 October 2014 Short Regular Meeting [See Notebook Tab 1]
b) 27 October 2014 Work Session

VII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.3

VIII. OLD BUSINESS
a) Consideration of Approval of Resolution 14-91, Approving the Settlement Agreement
between the City of Oxford, Granville County, Warren County and the City of Henderson.
(CAF 14-123) [See Notebook Tab 2]
? Resolution 14-91

IX. NEW BUSINESS
a) Consideration of Approval of Resolution 14-86, Authorizing the NC Wildlife
Resources Commission to Apply for Permits for a Public Fishing Pier Construction
Project at Fox Pond Park. (CAF 14-119) [See Notebook Tab 3]
? Resolution 14-86
b) Consideration of Approval of Resolution 14-73-A, Relaying Concerns on the Impact
of I-85 Ramp Closures on Local Businesses and Public Safety and Requests for
Certain Actions be Taken by the North Carolina Department of Transportation
(NCDOT). (CAF 14-102-A) [See Notebook Tab 4]
? Resolution 14-73-A
3 Citizen Comment Guidelines for Agenda Items
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes
should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing
comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be
scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to
the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment
section unless and until it has been scheduled as a business item on a future meeting agenda.
c) Consideration of Approval of Resolution 14-87, Ratifying and Approving the
Mayor’s Signature on Amendment #6 for the North Carolina Rural Economic
Development Center Contract 2010-266-40101-112 Relative to the Replacement of
the UV Disinfection System at Henderson Water Reclamation Facility. (CAF 14-118)
[See Notebook Tab 5]
? Resolution 14-87
d) Consideration of Approval of Resolution 14-88, Authorizing the Execution of a
Construction Contract for the Lakeview Drive Storm Sewer Replacement Project in
the Amount of $15,844 with M. T. Murphy, Inc. (CAF 14-120) [See Notebook Tab
6]
? Resolution 14-88
e) Consideration of Approval of Resolution 14-89, Respectfully Declining an Offer to
Accept the Donation of Four Parcels of Land within City Limits. (CAF 14-121) [See
Notebook Tab 7]
? Resolution 14-89
f) Consideration of Approval of Resolution 14-60, Endorsing the Concept of the
Formation of the Henderson NC Preservation Committee in Relation to the Bennett
Perry Memorial Museum. (CAF 14-78) [See Notebook Tab 8]
? Resolution 14-60

X. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of Resolution 14-86, Verifying the Ethics Policies for the
City of Henderson’s Elected Officials. (CAF 14-09) [See Notebook Tab 9]
? Resolution 14-86
b) Consideration of Approval of Resolution 14-81, Authorizing the Implementation of
an “Adopt a Park” Policy for the Henderson-Vance Recreation and Parks Department.
(CAF 14-112) [See Notebook Tab 10]
? Resolution 14-81

c) Consideration of Approval of Resolution 14-82, Adopting the 2015 City Council
Meeting Schedule. (CAF 14-113) [See Notebook Tab 11]
? Resolution 14-82

XI. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.4

XII. REPORTS
a) Mayor/Mayor Pro-Tem (No Report)
b) Interim City Manager (No Report)
c) City Attorney (No Report)
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 12]
ii. E-911 Monthly Report
iii. Fire Department Monthly Report
iv. Finance Department
v. American Education Week Proclamation
vi. Home Health Month Proclamation

XIII. CLOSED SESSION
a) Pursuant to G.S.§143-318.11 (a)(3) regarding Attorney/Client Privilege

XIV. ADJOURNMENT