City of Henderson City Council Meeting Monday May 11th, 2015


Henderson City Council Regular Meeting Monday, 11 May 2015 6:00 PM in the City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536

Download the full agenda packet here:  20150511_coh_agenda_packet

I. CALL TO ORDER

II. ROLL CALL

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA

VI. APPROVAL OF MINUTES
a) 27 April 2015 Short Regular Meeting and Work Session [See Notebook Tab 1]

VII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on Agenda items at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the
meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.3
VIII. NEW BUSINESS
a) Consideration of Approval of Resolution 15-30, Proposal to Accept a Negotiated
Offer for a Portion of Said Parcel of Land Referred to as the Old City Garage
Property and to Advertise for Upset Bids Per North Carolina G.S. §160A-269. (CAF
15-49) [See Notebook Tab 2]
? Resolution 15-30
b) Consideration Approval of Resolution 15-37, Authorizing Change Order #1 for the
High Service Pump Replacement Project in the Amount of $15,329.70 to Dellinger
Inc., for the Regional Water System, and 2) Ordinance 15-26, FY 15 Budget
Amendment #28, Authorizing the Transfer of Contingency Funds for said Project.
(CAF 15-63) [See Notebook Tab 3]
? Resolution 15-37
? Ordinance 15-26
c) Consideration of Approval of Resolution 15-20, Authorizing the Dedication and
Acceptance of Sewer Mains Serving Building #10 on Vance Granville Community
College Campus. (CAF 15-28) [See Notebook Tab 4]
? Resolution 15-20

3 Citizen Comment Guidelines for Agenda Items
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes
should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing
comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be
scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to
the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment
section unless and until it has been scheduled as a business item on a future meeting agenda.

d) Consideration of Approval of Resolution 15-38, Appointing the City Clerk as City
Tax Collector for the Collection of Outstanding Privilege License Fees. (CAF 15-65)
[See Notebook Tab 5]
? Resolution 15-38

IX. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of Ordinance 15-09, FY15 Budget Amendment #27,
Including the Amended Fee Schedule to Include Fire Hydrant Meter Usage Fees
Relative to the Policy for the Usage of Fire Hydrant Meters. (CAF 15-26) [See
Notebook Tab 6]
? Ordinance 15-09
b) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Month of April 2015. (CAF 15-64) [See Notebook Tab 7]

X. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on Non-Agenda items at this time. Citizens wishing to address
the Council must sign-in on a form provided by the City Clerk prior to the beginning of
the meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.4

4 Citizen Comment Guidelines for Non-Agenda Items
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters
of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City
Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to
three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the
public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may,
if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are
to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted;
and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the
public comment section unless and until it has been scheduled as a business item on a future meeting agenda.

XI. REPORTS
a) Mayor/Mayor Pro-Tem
i. Discussion regarding City Parks
b) City Manager
i. Solar Farms (CM 15-08)[See Notebook Tab 8]
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 9]
ii. E-911 Monthly Report
iii. Fire Department Monthly Report

XII. ADJOURNMENT