Henderson City Council Short Regular Meeting Monday 22 June 2015, 6:00 p.m. R. G. (Chick) Young, Jr. Council Chambers, Municipal Building 134 Rose Avenue Henderson, North Carolina
Download the full agenda packet here: 20150622_coh_agenda_packet
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 8 June 2015 Regular Meeting [See Notebook Tab 1]
b) 15 June 2015 Special Called Meeting
VII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.3
VIII. NEW BUSINESS
a) Consideration of Approval of Ordinance 15-28, Adoption of the FY15-16 Budget
and FY2015-16 Annual Fee Schedule. (CAF 15-62-B) [See Notebook Tab 2]
? Ordinance 15-28
b) Consideration of Approval of 1) Resolution 15-48, Ratifying and Approving the
Mayor’s Signature on the North Carolina Community Development Block Grant
(CDBG) Contract in the Amount of $1,532,400 for Water Infrastructure; and 2)
Resolution 15-49, Resolving to Provide Adequate Funding for Continued Operation
of Said Improvements and Authorized Signatures for Documentation Required.
(CAF 15-79) [See Notebook Tab 3]
? Resolution 15-48
? Resolution 15-49
3 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment section unless and until it has been scheduled as a business item on a future meeting agenda.
c) Consideration of Approval of Resolution 15-45, Authorizing an Application to the
Carolina Panthers Charities for a Challenger Flag Football League Grant in the
Amount of $5,000 to Establish and Implement a Challenger League. (CAF 15-76)
[See Notebook Tab 4]
? Resolution 15-45
d) Consideration of Approval of Resolution 15-50, Revising 2015 City Council
Meeting Schedule. (CAF 15-50) [See Notebook Tab 5]
? Resolution 15-50
e) Consideration of Approval of Ordinance 15-32, Amending the FY14-15 Budget as
Part of the Year Ending Budget Reconciliation Process, Budget Amendment #31.
(CAF 15-72) [See Notebook Tab 6]
? Ordinance 15-32
f) Consideration of Approval of Tax Releases & Refunds for May 2015. (CAF 15-73)
[See Notebook Tab 7]
IX. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.4
4 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted;
and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment section unless and until it has been scheduled as a business item on a future meeting agenda.
X. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 8]
XI. CLOSED SESSION
a) Pursuant to G.S.§143-318.11 (a)(6) regarding a Personnel Matter
b) Pursuant to G.S.§143-318.11 (a)(3) regarding Attorney/Client Matters
XII. REGULAR WORK SESSION
a) Consideration of Approval of Ordinance 15-02, Amending Sec. 15-42.1 and Sec. 15-42.2 of
the City Code Providing for Adjustment to Sewer Charges. (CAF 15-04) [See
Notebook Tab 9]
? Ordinance 15-02
b) Consideration of Approval of 1) Resolution 15-09, Authorizing the Execution of
Change Order #6 for the Henderson Water Reclamation Facility Project to Devere
Construction Company, Inc., in the Amount of $218,712; and 2) Resolution 15-53,
Amendment #1 to the Agreement for Engineering Services with McGill Associates
for Said Project; and 3) Ordinance 15-33, FY15 Budget Amendment #33, Amending
the CIP Sewer Fund for Change Order #6 to the Water Reclamation Facility
Renovation Project. (CAF 15-11) [See Notebook Tab 10]
? Resolution 15-09
? Resolution 15-53
? Ordinance 15-33
c) Consideration of Approval of 1) Resolution 15-12, Authorizing the Execution of
Change Order #1 for the Sandy Creek Pump Station Project to Turner Murphy
Company, Inc., in the Amount of $91,129; and 2) Ordinance 15-30, FY15 Budget
Amendment #32, Amending the CIP Sewer Fund for Above Mentioned Change
Order. (CAF 15-70) [See Notebook Tab 11]
? Resolution 15-12
? Ordinance 15-30
XIII. ADJOURNMENT