Henderson City Council Meeting Monday February 8th, 2016


Henderson City Council Regular Meeting on Monday, 8 February  2016 6:00 PM in the City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536

Download the full agenda packet here:  20160208_coh_agenda_package.pdf

I. CALL TO ORDER

II. ROLL CALL

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA

VI. APPROVAL OF MINUTES
a) 11 January 2016 Regular Meeting and Work Session. [See Notebook Tab 1]
b) 27-28 January 2016 Annual Strategic Planning Retreat

VII. PRESENTATIONS/RECOGNITIONS

VIII. PUBLIC HEARINGS
a) Consideration of Approval of Ordinance 16-02, Amending the Zoning Map to Rezone
the Properties Located on St. Matthews Street from B2A (Highway Commercial) to
R8M (Moderate to High Density Residential-HUD Code). (CAF 16-08) [See
Notebook Tab 2]
? Ordinance 16-02
b) Holding a Public Hearing on the Question of Annexation for Henderson Collegiate,
Inc. Pursuant to North Carolina General Statute 160-A-31; and Consideration of
Approval of Ordinance 16-04, 1) Extending the Corporate Limits of the City of
Henderson, North Carolina; 2) Assignment of Newly Annexed Area known as
Henderson Collegiate, Inc. to Ward 4 and 3) Directing the City Attorney to Record
Annexation with Vance County Board of Elections, Vance County Register of Deeds
and the North Carolina Secretary of State. (CAF 16-03-A) [See Notebook Tab 3]
? Ordinance 16-04

IX. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on Agenda items only at this time. Citizens wishing to address
the Council must sign-in on a form provided by the City Clerk prior to the beginning of
the meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.3

X. NEW BUSINESS
a) Consideration of Approval of Resolution 16-15, Receiving the Comprehensive
Annual Financial Report for FY Ending 30 June 2015. (CAF 16-20) [See Notebook
Tab 4]
? Resolution 16-15
b) Consideration of Approval of Resolution 16-10, Supporting Connect NC Bond to
Provide Funding for Projects to Further Economic Development in the State. (CAF
16-25) [See Notebook Tab 5]
? Resolution 16-10
c) Consideration of Approval of Resolution 16-16, Authorizing the Dedication and
Acceptance of a Water Main Serving the Henderson Collegiate Charter School
Located on Old Epsom Road. (CAF 16-06) [See Notebook Tab 6]
? Resolution 16-16
d) Consideration of Approval of Resolution 16-14, Declaring Intent to Close a
Dedicated but Unopened Street Referred to as Berry Street. (CAF 16-10) [See
Notebook Tab 7]
? Resolution 16-14
e) Consideration of Approval of Resolution 16-12, Authorizing an Application to the
North Carolina State Department of Environmental Quality Resources for a technical
Assistance Grant Relative to Asset Management and Sanitary Sewer Modeling. (CAF
16-13) [See Notebook Tab 8]
? Resolution 16-12
f) Consideration of Approval of Resolution 16-13, Authorizing a Request for Proposal
for a 3-year On Call Engineering Service Agreement. (CAF 16-17) [See Notebook
Tab 9]
? Resolution 16-13
g) Consideration of Approval of Resolution 16-11, Authorizing the Acceptance and
Support of a Grant from the NC Industrial Development Fund Relative to Funding
Assistance for a Water and Sewer Main Extension for a Henderson-Vance Industrial
Park Property. (CAF 16-26) [See Notebook Tab 10]
? Resolution 16-11
h) Consideration of Approval of Resolution 16-17, Council Committee Appointments.
(CAF 16-07) [See Notebook Tab 11]
? Resolution 16-17

XI. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of Ordinance 16-01, FY16 BA #15 to Close-Out the
KLRWS Containment Wall Project. (CAF 16-11) [See Notebook Tab 12]
? Ordinance 16-01
b) Consideration of Approval of Ordinance 16-03, FY16 BA #16 to Close Out Phase 1
of the 20MGD Expansion Project Budget. (CAF 16-09) [See Notebook Tab 13]
? Ordinance 16-03
c) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Month of December 2015. (CAF 16-28) [See Notebook Tab 14]

XII. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.4

XIII. REPORTS
a) Mayor/Mayor Pro-Tem (No Report)
b) Interim City Manager (No Report)
c) City Attorney (No Report)
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 15]

XIV. CLOSED SESSION
a) Pursuant to G.S. §143-318.11 (a)(3) regarding Attorney/Client privilege.
b) Pursuant to G.S. §143-318.11 (a)(6) regarding a Personnel matter.

XV. ADJOURNMENT