City of Henderson City Council Meeting Monday July 11th, 2016


Henderson City Council Regular Meeting Monday, 11 July 2016 6:00 PM City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536

Download the full agenda packet here:  20160711_coh_agenda_packet.pdf

I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 13 June 2016 Regular Meeting [See Notebook Tab 1]
VII. PRESENTATIONS/RECOGNITIONS
a) Duke Energy Neighborhood Energy Savers Program – Evans Taylor
b) Retirees Tom Spain and Gene Roberts
c) Medal Presentations – Fire Chief Steve Cordell
VIII. PUBLIC HEARING
a) Consideration of 1) Holding a Public Hearing on the Question of Annexation for
LIDL, Pursuant to North Carolina General Statute 160-A-31 and 2) Consideration of
Approval of Ordinance 16-21, 1) Extending the Corporate Limits of the City of
Henderson, North Carolina; and 2) Assignment of Newly Annexed Area to Ward 2
and 3) Directing the City Attorney to Record Annexation with Vance County Board
of Elections, Vance County Register of Deeds and the North Carolina Secretary of
State. (CAF 16-68-B) [See Notebook Tab 2]
? Ordinance 16-21
IX. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on Agenda items at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the
meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.3

X. NEW BUSINESS
a) Consideration of Approval of Resolution 16-23, Authorizing the Execution of an
Engineering Contract to Sturgill Engineering for the Design and Bidding of a New
SCADA System for the Kerr Lake Regional Water Facility. (CAF 16-40) [See
Notebook Tab 3]
? Resolution 16-23
b) Consideration of Approval of 1) Resolution 16-52, Establishing a Special Events
Manual, Permit and Application Guide, and 2) Ordinance 16-22, Revising the
Schedule of Fees to Include the Special Events Application Fee. (CAF 16-04) [See
Notebook Tab 4]
? Resolution 16-552
? Ordinance 16-22
c) Consideration of Approval of Ordinance 16-14, Converting Nine 1½ Hour Parking
Spaces to 2 Hour, and Converting One 2 Hour Parking Space on Garnett Street to
Loading Zone and One to a Handicap Parking Space. (CAF 16-60-A) [See Notebook
Tab 5]
? Ordinance 16-14
d) Consideration of Approval of 1) Resolution 16-53, Authorizing the Execution of an
Engineering Contract in the Amount of $29,300 to CH2M Hill for a NC Connect
Fund and Drinking Water State Revolving Fund (DWSRF) Application and a Level 1
Detailed Cost Estimate for the 20 MGD Plant Upgrade; and 2) Ordinance 16-05,
FY17 BA #3, Establishing the Budget for Said Project. (CAF 16-80) [See Notebook
Tab 6]
? Resolution 16-53
? Ordinance 16-05
e) Consideration of Approval of 1) Resolution 16-54, Approval of Amendment #1 to the
Engineering Contract with McGill Associates Relative to the Elmwood Sanitary
Sewer Project; and 2) Ordinance 16-24, FY17, Budget Amendment #2, Authorizing
the Appropriation of $10,000 from the Contingency Line to the Engineering Design
Line of the Elmwood Sanitary Sewer Project. (CAF 16-51) [See Notebook Tab 7]
? Resolution 16-55
? Ordinance 16-51

f) Consideration of Approval of Resolution 16-55, Appointments to the Perry Memorial
Library Board of Trustees, Planning Board, Board of Adjustment, Henderson-Vance
Economic Development Commission, and Henderson-Vance Recreation and Parks
Commission. (CAF 16-82) [See Notebook Tab 8]
? Resolution 16-55
g) Consideration of Approval of 1) Resolution 16-56, Authorizing the Execution of a
Contract with Kilian Engineering Inc. for Service Related to Renovations of the
Former Municipal/Police Station and Fire Department, Station #2; and 2) Ordinance
16-26, FY17, Budget Amendment #4 Establishing a CIP Budget for Said Project.
(CAF 16-83) [See Notebook Tab 9]
? Resolution 16-56
? Ordinance 16-26
h) Consideration of Approval of Resolution 16-50, Awarding of FY16 Audit Contract
Between the City of Henderson and William L. Stark and Company to Conduct the
Annual Audit for Fiscal Year 2015-2016. (CAF 16-78) [See Notebook Tab 10]
? Resolution 16-50
i) Consideration of Approval of Ordinance 16-27, FY17, Budget Amendment #5,
Establishing the CIP Budget for a NC Rural Industrial Development Grant Project
Relative to a Water and Sewer Main Extension for a Henderson-Vance Industrial
Park Property. (CAF 16-84) [See Notebook Tab 11]
? Ordinance 16-27
CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of 1) Resolution 16-36-A, Ratifying Acceptance of the
Carolina Panthers 2016 Challenger Flag Football League Grant Award, and 2)
Ordinance 16-23, FY16, Budget Amendment #4, Amending the Budget for the
Funding of Said Grant and Receipt of Funds. (CAF 16-61-A) [See Notebook Tab 12]
? Resolution 16-36-A
? Ordinance 16-23

b) Consideration of Approval of Resolution 16-51, Re-Adopting the Procurement Plan
and the Equal Opportunity Plan for NC Department of Environment Quality
(NCDEQ) Division of Water Infrastructure; CDBG Infrastructure Project 14-I-2658
(Newton Dairy Road/Birch and Bobbitt Street Sewer Extension Project). (CAF 16-
79) [See Notebook Tab 13]
? Resolution 16-51
c) Consideration of Approval of Ordinance 16-25, Amending the FY 15-16 Budget as
Part of the Year Ending Budget Reconciliation Process, Budget Amendment #22.
(CAF 16-81) [See Notebook Tab 14]
? Ordinance 16-25
XI. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items at this time. Citizens wishing to address
the Council must sign-in on a form provided by the City Clerk prior to the beginning of
the meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.4
XII. REPORTS
a) Mayor/Mayor Pro-Tem (No Report)
b) City Manager (No Report)
c) City Attorney (No Report)
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 15]
ii. E-911 Monthly Report
XIII. WORK SESSION
a) Discussion Relative to Dabney Drive Water Main Break [No Materials for
Distribution]
XIV. ADJOURNMENT