The Henderson City Council Short Regular Meeting will be held Monday, 25 November 2013, 6:00 p.m. in the R. G. (Chick) Young, Jr. Council Chambers, Municipal Building at 134 Rose Avenue Henderson, North Carolina.
Download the full agenda packet here: 20131125_coh_agenda_packet
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance and
operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 28 October 2013 Short Regular Meeting [See Notebook Tab 1]
b) 28 October 2013 Work Session
VII. PRESENTATIONS AND RECOGNITIONS
a) Northern Vance Engineering and Architecture Students and Instructor
VIII. PUBLIC COMMENT ON AGENDA ITEMS
Citizens may only speak on Agenda items at this time. Citizens wishing to address the Council
must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The
sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident, and identify the Agenda Item
about which you wish to speak on the sign-up sheet. Please review the Citizen Comment
Guidelines that are provided on the last page of this Agenda.3
IX. NEW BUSINESS
a) Consideration of Approval of Resolution 13-69, Authorizing the Application of a FEMA
Grant by the Henderson Fire Department in the Amount of $690,000. (CAF 13-101) [See
Notebook Tab 2]
? Resolution 13-69
b) Consideration of Approval of Ordinance 13-66, FY14 Budget Amendment #15, Amending
the 2013 BJA Grant Budget. (CAF 13-119) [See Notebook Tab 3]
? Ordinance 13-66
c) Consideration of Approval of Ordinance 13-65, FY14 Budget Amendment #16, Amending
General Fund Revenues and the Maintenance & Repair – Automotive Line Item Within the
Fire Department’s Budget. (CAF 13-118) [See Notebook Tab 4]
? Ordinance 13-65
d) Consideration of Approval of Ordinance 13-67, FY14 Budget Amendment #18, Amending
the Water Fund to Use Contingency Funds to Appropriate Additional Legal Fees Within the
Water Distribution Department. (CAF 13-120) [See Notebook Tab 5]
? Ordinance 13-67
e) Consideration of Approval of Ordinance 13-68, FY14 Budget Amendment #19, Amending
the General Fund to Budget the Reimbursement to the City by Vance County Tourism for
Staff Overtime Expense While Working the Show, Shine, Shag & Dine Event. (CAF 13-
121) [See Notebook Tab 6]
? Ordinance 13-68
f) Consideration of Approval of Resolution 13-82, Employee Appreciation One-Time Salary
Supplement. (CAF 13-124) [See Notebook Tab 7]
? Resolution 13-82
X. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by City
Council during a previous meeting and/or are considered in the ordinary course of business by
the City Council and will be enacted-on by one motion and a roll call vote in the form listed. If
discussion is desired by either the Council or the Audience, the item in question will be removed
from the Consent Agenda and considered separately after the revised consent agenda has been
approved.
a) Consideration of Approval of 1) Resolution 13-72, Authorizing the Acceptance of the Clean
Water State Revolving Fund Loan for the Elmwood Cemetery Sewer Main Replacement
Project; and 2) Resolution 13-68, Authorizing the Execution of a Contract with McGill
Associates, P.A. for the Completion of Engineering Design for the Elmwood Cemetery Outfall
Project; and 3) Ordinance 13-50, FY 14 Budget Amendment #14, Revising the Elmwood
Cemetery Outfall CIP Project Budget to Encompass All Additional Costs Incurred for the
Project. (CAF 13-108) [See Notebook Tab 8]
? Resolution 13-72
? Resolution 13-68
? Ordinance 13-50
b) Consideration of Approval of 1) Resolution 13-74, Authorizing a Donation to the Farmers’
Market and 2) Ordinance 13-62, FY14 Budget Amendment #17 to Allocate Funds for the
Above Mentioned Donation. (CAF 13-110) [See Notebook Tab 9]
? Resolution 13-74
? Ordinance 13-62
c) Consideration of Approval of Resolution 13-77, Authorizing the Acceptance of a Proposal with
McGill Associates, P.A. to Perform an Update of the Water and Sewer Capital Improvement
Plan and Financial Analysis Update. (CAF 13-115) [See Notebook Tab 10]
? Resolution 13-77
d) Consideration of Approval of Ordinance 13-57, Amending the FY13-14 Annual Schedule of
Fees Relating to the Water Rate Structure. (CAF 13-102-A) [See Notebook Tab 11]
? Ordinance 13-57
It was the consensus of Council to bring all of the above Consent Items forward from the
previous Work Session.
e) Consideration of Approval of Resolution 13-79, Approving 2014 Council Meeting
Schedule. (CAF 13-117) [See Notebook Tab 12]
? Resolution 13-79
f) Consideration of Approval of Tax Releases and Refunds from Vance County for the Month
of October 2013. (CAF 13-116) [See Notebook Tab 13]
XI. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided on the last page of this Agenda.3
XII. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
c) City Attorney
d) City Clerk
i. Calendar Update [See Notebook Tab 14]
ii. E-911 October Report
iii. Fire Department Monthly Report
iv. Police Department Monthly Report
v. National Hospice Palliative Care Month Proclamation
XIII. ADJOURNMENT