Download the full packet here (137 pages): 20140113_coh_agenda_packet
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 9 December 2013 Regular Meeting [See Notebook Tab 1]
VII. PRESENTATIONS AND RECOGNITIONS
a) Recognition of Retiree Patricia M. Jackson
b) Recognition of Newly Appointed Police Chief Marcus Barrow
VIII. PUBLIC HEARING
a) Conduct a Public Hearing for the Purpose of Receiving Initial Citizen Comments
Relative to Ordinance 14-03, Requiring Various Certificates and Permits Have the
Same Legal Entity Name. (CAF 14-04) [See Notebook Tab 2]
? Public Hearing
? Ordinance 14-03
IX. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.
Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes
should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing
comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be
scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to
the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment
section unless and until it has been scheduled as a business item on a future meeting agenda.
X. NEW BUSINESS
a) Consideration of Approval of Resolution 14-01, Receiving the Comprehensive
Annual Financial Report for FY Ending 30 June 2013. (CAF 14-01) [See Notebook
Tab 3]
? Resolution 14-01
b) Consideration of Approval of 1) Resolution 14-03, Approving the Bid Award for the
Henderson Police Department Training Center Repair Project to Highland Company
of Eastern NC, LLC, and 2) Ordinance 14-01, FY14 BA #22, Amending the Project
Budget to Include Additional Repairs. (CAF 14-02) [See Notebook Tab 4]
? Resolution 14-03
? Ordinance 14-01
c) Consideration of Approval of Resolution 14-10, Authorizing an Agreement Between
the Embassy Cultural Center Foundation and the City of Henderson for the Use of
City Owned Parking Lot and Approving Terms of a Temporary Construction
Easement Allowing Use of City Owned Parking Spaces by Variety Wholesalers, Inc.
(CAF 14-19) [See Notebook Tab 5]
? Resolution 14-10
d) Consideration of Approval of Resolution 14-05, Providing for the Disposition of
Jointly Held Property by the City and Country Otherwise Identified as 514 High
Street Tax Parcel #0008 01033. (CAF 14-11) [See Notebook Tab 6]
? Resolution 14-05
e) Consideration of Approval of Ordinance 14-09, FY14 Budget Amendment #23,
Amending the Water Fund to Use Contingency Funds to Appropriate Additional
Legal Fees Within the Water Distribution Department. (CAF 14-16) [See Notebook
Tab 7]
? Ordinance 14-09
XI. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved
a) Consideration of Approval of Ordinance 14-04, FY14 Budget Amendment #20,
Authorizing the Transfer of Contingency Funds to Engineering in the CIP Regional
IBT Project. (CAF 14-05) [See Notebook Tab 8]
? Ordinance 14-04
b) Consideration of Approval of Resolution 14-08, Awarding of Departmental Handgun
and Badge to Retiree Lieutenant Marshall Perry. (CAF 14-14) [See Notebook Tab
9]
? Resolution 14-08
c) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Months of November and December 2013. (CAF 14-07) [See Notebook Tab 10]
XII. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided.
XIII. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
i. Perry Memorial Library, Inc. Audit Report [See Notebook Tab 11]
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 12]
ii. Fire Department Report
XIV. WORK SESSION
a) Consideration of Approval of 1) Resolution 14-07, Authorizing the Execution of
Change Order #2 for the Henderson Water Reclamation Facility Project to Devere
Construction Company, Inc. in the Amount of $33,080, and 2) Ordinance 14-08,
Amending the FY14 Budget to Authorize the Use of the Contingency Funds to the
Henderson Water Reclamation Facility Project for Change Order #2. (CAF 14-13)
[See Notebook Tab 13]
? Resolution 14-07
? Ordinance 14-08
XV. ADJOURNMENT