Henderson City Council Regular Meeting Monday, 10 March 2014 6:00 PM in the City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536
Download the full packet here: 20140310_coh_agenda_packet
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 19 – 20 February 2014 Strategic Planning Retreat [See Notebook Tab 1]
b) 24 February 2014 Regular Meeting
c) 24 February 2014 Work Session
VII. PUBLIC HEARING
a) Consideration of Approval of Resolution 14-02, Authorizing the Submission of an
Application for the North Carolina Department of Environment and Natural
Resources (NCDENR) Division of Water Infrastructure for a CDBG Infrastructure
Project. (CAF 14-10) [See Notebook Tab 2]
? Public Hearing
? Resolution 14-02
VIII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.3
IX. NEW BUSINESS
a) Consideration of Approval of Resolution 14-22, Providing for the Disposition of
Jointly Held Property by the City and County Otherwise Identified as 529 Highland
Avenue Tax Parcel #0078 02017. (CAF 14-35) [See Notebook Tab 3]
? Resolution 14-22
3 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes
should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing
comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be
scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to
the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment
section unless and until it has been scheduled as a business item on a future meeting agenda.
b) Consideration of Approval of Ordinance 14-20, Amending the Sewer Fund to
Appropriate Fund Balance and Utilize Contingency Funds for Anticipated Cost
Overruns Due to the HWRF Renovation Project. (CAF 14-38) [See Notebook Tab 4]
? Ordinance 14-20
c) Vance County Request. (CM 14-09) [See Notebook Tab 5]
X. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved
a) Consideration of Approval of Ordinance 14-15, 1) Amending the Annual Fee
Schedule for Additional Roll-Out Carts for Household Garbage as Well as Additional
Weekly Trash Pick Ups; and 2) Establishing a Fee for Loose Leaf Pick Up After the
Established Deadline. (CAF 14-28) [See Notebook Tab 6]
? Ordinance 14-15
b) Consideration of Approval of Resolution 14-20, Agreement Setting Forth Mayor,
City Council and City Manager Roles, Responsibilities and Expectations. (CAF 14-
33) [See Notebook Tab 7]
? Resolution 14-20
XI. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.4
4 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters
of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City
Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to
three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the
public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may,
if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are
to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted;
and
XII. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 8]
ii. E-911 Monthly Report
iii. Strategic Planning Retreat Meeting Facilitator Report
XIII. ADJOURNMENT