Henderson City Council Short Regular Meeting Monday 28 July 2014, 6:00 p.m. R. G. (Chick) Young, Jr. Council Chambers, Municipal Building 134 Rose Avenue Henderson, North Carolina
Download the full agenda packet here: 20140728_coh_agenda_packet.pdf
I. CALL TO ORDER
II. ROLL CALL
III. INVOCATION AND PLEDGE OF ALLEGIANCE
IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.
V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA
VI. APPROVAL OF MINUTES
a) 14 July Regular Meeting [See Notebook Tab 1]
VII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.3
VIII. NEW BUSINESS
a) Consideration of Approval of Resolution 14-65, Approving Four Rivers Resource,
Conservation & Development Council’s (RC&D) Application for Trail Work at Fox
Pond. (CAF 14-84) [See Notebook Tab 2]
? Resolution 14-65
b) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Month of June 2014. (CAF 14-76) [See Notebook Tab 3]
c) Consideration of Approval of 1) Resolution 14-66, Authorizing the Mayor to
Execute an Agreement with ECS Carolinas, LLP to Perform Geotechnical Work to
Aid in the Elmwood cemetery Sewer Replacement; and 2) Ordinance 14-16, FY15
Budget Amendment #2, Revising the Elmwood Cemetery Outfall CIP Budget to
Incorporate the Above Mentioned Project. (CAF 14-85) [See Notebook Tab 4]
? Resolution 14-66
? Ordinance 14-16
3 Citizen Comment Guidelines for Agenda Items
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment section unless and until it has been scheduled as a business item on a future meeting agenda.
IX. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.4
X. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 5]
ii. Monthly Reports
XI. REGULAR WORK SESSION
a) Consideration of a Request from Vance County Citizen Tommy Hester Regarding
Water Lines in the US158 Bypass and Oxford and Poplar Creek Roads Areas. (CAF
14-82) [See Notebook Tab 6]
b) Consideration of Approval of Ordinance 14-37 Revising the City Code to
Appropriately Reflect City Council Committees. (CAF 14-79) [See Notebook Tab 7]
? Ordinance 14-37
c) Staff Review of Various Locations in which Changing Conditions May Warrant
Amendments to the City Code Relative to Certain Parking Regulations. (CM 14-
26)[See Notebook Tab 8]
d) Review of Summer Sewer Credit vis-à-vis Residential Pools. (CM 14-25) [See
Notebook Tab 9]
4 Citizen Comment Guidelines for Non-Agenda Items
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are
to be directed to the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted;
and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the
public comment section unless and until it has been scheduled as a business item on a future meeting agenda.
e) Automotive Repair and Oil Change. (CM 14-21) [See Notebook Tab 10]
f) Review of Various Options to Improve Traffic and Pedestrian Safety on Belle Street
Adjacent to the Post Office. (CM 14-22) [See Notebook Tab 11]
g) Review of Potential Grant Sources from:
1. Brownfield Assessment Grant; and
2. Inactive Landfill Assessment Grant. (CM 14-23) [See Notebook Tab 12]
XII. ADJOURNMENT