Tonight the Vance County Board of Commissioners will hold a public hearing on the fiscal 2007-2008 budget during their regular meeting tonight in their chambers in the County Administration Building at 6:00 p.m.
Here is their agenda:
June 4, 2007
Invocation
Rev. C. J. Dale
Burning Bush International, Inc.
1. Public Hearing 6:00 p.m. FY 2007-08 Proposed Budget
2. Appointment 6:30 p.m. Steve Winstead, DOT Secondary Road Program
3. Appointment 6:45 p.m. Sam Jones, Tax Administrator Monthly Report
4. Public Comments (for those registered to speak by 5:45 p.m.)
5. Finance Officer’s Report
a. Budget Amendments
b. Refunds
c. Ambulance Charge-Offs
d. Resolution for Ambulance Contract
6. County Manager’s Report
a. Position Vacancies
b. Vehicle Transfer Request
c. Education Committee Report
d. Status of Zoning
e. Kerr Lake Volunteer Fire Department Contract
f. Agenda Preparation
7. Miscellaneous
a. Minutes
b. Appointments
c. Voting Delegate – NACo Annual Conference
d. Road Petition
e. Monthly Reports
Vance County County Manager’s Report to the Board June 4, 2007
A. Position Vacancies.
(A) Fire & Ambulance has a position vacancy for a Firefighter I/EMT. The department tries to ensure a minimum staffing level often (10) Firefighters/EMTs per shift (full and part-time). This new hire would fill the current void in staffing.
(B) Social Services has a position vacancy for an Human Services Coordinator III. This position has been upgraded from an Income Maintenance Caseworker III by the Office of State Personnel. This position will serve as the lead worker for Employment Social Worker IF s and Income Maintenance Caseworker IPs.
(C) Social Services has a position vacancy for a Social Worker IAT. This position an integral part of the Children’s Services continuum and is provided to families who have a substantiation of abuse, neglect, dependency, or a finding of services needed.
(D) Social Services has a position vacancy for a Social Worker II in the Adult Services Unit. This position is vital to clients receiving services that have chosen to remain at home, rather than being in an institution. If case load is not maintained, there is risk of clients not receiving needed services/equipment in a timely manner.
(E) Social Services has a position vacancy for Social Worker II in the Work First Unit. This position is responsible for assisting Work First clients in activities that will ensure progression toward employment.
(F) The Sheriffs Office has a position vacancy for a Sheriff Deputy. Not maintaining staffing levels increase the risk of employee safety and lack of law enforcement coverage for the citizens of this county.
(G) The Jail has a position vacancy for a Correctional Officer I. This position in needed in order to maintain 24-hour jail security and inmate safety in accordance with N. C. Statutes. [These recommendations are contingent upon the endorsement of the Human Resources Committee.] Recommendation: Act to allow these positions to be filled as soon as possible.
B. Vehicle Transfer Request.
Within the Child Protective Services Unit, the Department of Social Services has used a mini-van for several years that is now worn out. Instead of purchasing a replacement van, the Department anticipates that a surplus County law enforcement vehicle would meet their current needs.
Recommendation: Approve the transfer of a surplus law enforcement vehicle from
the Sheriffs Office to the Department of Social Services through a purchase
arrangement in the amount of $4,100.
C. Education Committee Report.
The County representatives of the Education Committee met on May 24th to discuss the request from the Board of Education for approval of QZAB applications. This matter was reported and acted upon in the May Page 2 June, Manager’s Report 24th meeting of the Board of Commissioners. Further, the Committee was requested by the full Board of Commissioners to respond to a request from Mr. Eddie Ferguson for the two boards to work jointly in support of the “One-to-One” program. After much discussion, the Committee agreed to meet in late June with the Joint Education Committee after the budget has been approved.
Recommendation: Information only.
D. Status of Zoning.
In its February planning retreat, the Board of Commissioners decided to delay implementation of zoning until its county water system project could be started. Chairperson Brown has asked that the matter be placed on the June 4th agenda since it has a direct impact on the budget for the coming year for the Planning & Development Department, per discussions in the board’s budget work session on May 31st. If the Board decides to proceed with implementation of zoning, it would be necessary to schedule the required public hearings.
Recommendation: Take necessary action to proceed with implementation of county zoning.
E. Kerr Lake VFD Contract.
Work on the proposed contract with Kerr Lake VFD will be presented. A contract with the County is one of the requirements for a volunteer fire department to be certified by the State Fire Marshal. Reflecting the fact that the Kerr Lake VFD currently is not legally or practically able to provide fire services, the contract has to state the appropriate contingencies.
Recommendation: Approve the contract with Kerr Lake VFD as presented.
G. Agenda Preparation.
In the May meeting, the request was made regarding getting the agenda and related material prior to Friday afternoon in advance of the following Monday evening meeting. After discussion, it was decided that the staff should follow up with a recommendation in the June meeting. The staff agrees that it would be a workable arrangement to have the agenda completed for distribution to the Board by early Thursday afternoon, which would allow Commissioners a better opportunity to obtain additional information as needed on Friday. It would be necessary for the Board to move the deadline for scheduling agenda appointments as well. Recommendation: Agree for the staff to prepare and have Board agendas and related material available for distribution on the Thursday afternoon prior to the Commissioners’ meeting on the following Monday evening. Further, the cut-off time for scheduling agenda appointments will be on Wednesday at 12:00 noon.