City of Henderson City Council Meeting Monday, April 28th, 2014

The Henderson City Council will hold a Short Regular Meeting on Monday, 28 April 2014at 6:00 PM with a Work Session to immediately follow in the City Hall Council Chambers, 134 Rose Ave., Henderson, NC 27536

Download the full agenda packet here: 20140428_coh_agenda_packet

I. CALL TO ORDER

II. ROLL CALL

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.
1 Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and
responsibilities with the highest levels of integrity, honesty, trustworthiness and professionalism.
2 Core Value 10: Transparency in Governance: We value transparency in the governance
and operations of the City.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA

VI. APPROVAL OF MINUTES
a) 14 April 2014 Regular Meeting [See Notebook Tab 1]

VII. PRESENTATIONS & RECOGNITIONS
a) Boy Scout High Venture Group – Venture Crew 605
b) Leadership Vance Class of 2014
c) ECU Capacity Partner Recognition by Erris Dunston

VIII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to
address the Council must sign-in on a form provided by the City Clerk prior to the
beginning of the meeting. The sign-in form is located on the podium. When recognized
by the Mayor, come forward to the podium, state your name, address and if you are a city
resident. Please review the Citizen Comment Guidelines that are provided below.3

IX. OLD BUSINESS
a) Consideration of Approval of Resolution 14-34, Outlining the Process for Approving
and Implementing Governmental Sponsored Programs. (CAF 14-57) [See Notebook
Tab 2]
? Resolution 14-34

X. NEW BUSINESS
a) Consideration of Approval of Resolution 14-31, Intent to Sell the Old Savings and
Loan Building Located at 213 S. Garnett Street. (CAF 14-54) [See Notebook Tab 3]
? Resolution 14-31
3 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to
them. Citizens are requested to review the following public comment guidelines prior to addressing the City Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes
should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the public hearing
comment period, citizens must speak for themselves during the public comment periods;
3) Citizens may not yield their time to another person;
4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, if in order, be
scheduled for a future meeting agenda;
5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative to specific individuals are to be directed to
the City Manager;
6) Comments involving matters related to an on-going police investigative matter and/or the court system will not be permitted; and
7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment
section unless and until it has been scheduled as a business item on a future meeting agenda.

b) Consideration of Approval of 1) Resolution 14-17, Authorizing the Execution of
Change Order #3 for the Henderson Water Reclamation Facility Project to Devere
Construction Company, Inc. in the Amount of $78,079.37, and 2) Ordinance 14-26,
FY14 Budget Amendment #30, Amending the CIP Sewer Fund for Change Order #3
to the Water Reclamation Facility Renovation Project. (CAF 14-06) [See Notebook
Tab 4]
? Resolution 14-17
? Ordinance 14-26

XI. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of Ordinance 14-29, FY14 Budget Amendment #33,
Amending the General, Water, Sewer and Regional Water Funds to Recode Debt
Service Payments for the 2011 Revenue Bonds and Regional Water’s Share of the
Overhead Storage Debt Service. (CAF 14-52) [See Notebook Tab 5]
? Ordinance 14-29
b) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Month of March 2014. (CAF 14-48) [See Notebook Tab 6]
c) Promissory Note for Sandy Creek Pump Station Project State Project CS370410-07.
(CM 14-13) [See Notebook Tab 7]
d) Final Maturity Schedule for Radio Read Water Meters Promissory Note State Project
H-LRX-F-08-1693. (CM 14-15) [See Notebook Tab 8]

XII. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on non-Agenda items only at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting.
The sign-in form is located on the podium. When recognized by the Mayor, come forward to the
podium, state your name, address and if you are a city resident. Please review the Citizen
Comment Guidelines that are provided below.4
4 Citizen Comment Guidelines
The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters
of concern to them. Citizens are requested to review the following public comment guidelines prior to addressing the City
Council.
1) Citizens are requested to limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to
three minutes should there appear to be a large number of people wishing to address the Council;
2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the
public hearing comment period, citizens must speak for themselves during the public comment periods;

XIII. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
i. Engineering Firm of Locklear, Locklear & Jacobs. (CM 14-14) [See
Notebook Tab 9]
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 10]

XIV. ADJOURNMENT