City of Henderson City Council Meeting Monday July 13th, 2015


Henderson City Council Regular Meeting Monday 13 July 2015, 6:00 p.m. R. G. (Chick) Young, Jr. Council Chambers, Municipal Building 134 Rose Avenue Henderson, North Carolina

Download the full agenda packet here:  20150713_coh_agenda_packet

I. CALL TO ORDER

II. ROLL CALL

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. OPENING REMARKS
In order to provide for the highest standards of ethical behavior and Transparency in Governance
as well as provide for good and open government, the City Council has approved Core Values
regarding Ethical Behavior1 and Transparency in Governance2. The Mayor now inquires as to
whether any Council Member knows of any conflict of interest, or appearance of conflict, with
respect to matters before the City Council. If any Council Members knows of a conflict of
interest, or appearance of conflict, please state so at this time.

V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA

VI. APPROVAL OF MINUTES
a) 22 June 2015 Short Regular Meeting and Work Session [See Notebook Tab 1]

VII. PRESENTATIONS/RECOGNITIONS
a) Recognition of Mr. Elson S. Floyd

VIII. PUBLIC HEARING
a) Consideration of Approval of Resolution 15-51, Approving an Incentive Agreement
Between North Central Medical Transport, Inc., and the City of Henderson. (CAF
15-81) [See Notebook Tab 2]
? Public Hearing
? Resolution 15-51
b) Consideration of Approval of Resolution 15-58, Closing Out the 2012 Talent
Enhancement Capacity Building (TECB) Community Development Block Grant,
Project Number 12-C-2455. (CAF 15-86) [See Notebook Tab 3]
? Public Hearing
? Resolution 15-58

IX. PUBLIC COMMENT PERIOD ON AGENDA ITEMS
Citizens may only speak on Agenda items at this time. Citizens wishing to address the
Council must sign-in on a form provided by the City Clerk prior to the beginning of the
meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.

 

X. OLD BUSINESS
a) Consideration of Approval of 1) Resolution 15-09, Authorizing the Execution of
Change Order #6 for the Henderson Water Reclamation Facility Project to Devere
Construction Company, Inc., in the Amount of $218,712; 2) Resolution 15-53,
Amendment #1 to the Agreement for Engineering Services with McGill Associates
for Said Project; and 3) Ordinance 15-33, FY16 Budget Amendment #2, Amending
the CIP Sewer Fund for Change Order #6 to the Water Reclamation Facility
Renovation Project. (CAF 15-11) [See Notebook Tab 4]
? Resolution 15-09
? Resolution 15-53
? Ordinance 15-33

XI. NEW BUSINESS
a) Consideration of Approval of Resolution 15-26, Authorizing the Execution of a
Contract for Professional Engineering/Grant Administration Services for the Newton
Dairy and Birch/Bobbitt Sewers Relative to the Community Development Block
(CDBG) Infrastructure Grant to McGill Associates, P.A. (CAF 15-41) [See Notebook
Tab 5]
? Resolution 15-26
b) Consideration of Approval of Resolution 15-54, Authorizing the Mayor to Sign a
Corporate Resolution for First Citizens Bank Updating Signatory Information and Reissuing
the First Citizens Bank Credit Card. (CAF 15-82) [See Notebook Tab 6]
? Resolution 15-54
c) Consideration of Approval of Resolution 15-24, Authorizing a Contract with
Cartegraph Systems, Inc., for a Work Order/Asset Management System. (CAF 15-
39) [See Notebook Tab 7]
? Resolution 15-24
d) Consideration of Approval of Resolution 15-44, Authorizing the Execution of a
Contract between Southern Lawn Services, LLC and the City of Henderson Relative
to the Contracting of Landscape Management Services at Elmwood Cemetery and
Blacknall Cemetery. (CAF 15-75) [See Notebook Tab 8]
? Resolution 15-44
e) Consideration of Approval of Resolution 15-55, Appointments to the Airport
Authority, E-911, Henderson Community Appearance Commission, Henderson-
Vance Human Relations Commission, Library Board, Henderson Redevelopment
Commission, Recreation and Parks Commission and Henderson Board of
Adjustment. (CAF 15-83) [See Notebook Tab 9]
? Resolution 15-55
f) Consideration of Approval of Tax Releases and Refunds from Vance County for the
Month of June 2015. (CAF 15-88) [See Notebook Tab 10]

XII. CONSENT AGENDA
All matters listed under the Consent Agenda have either been previously discussed by
City Council during a previous meeting and/or are considered in the ordinary course of
business by the City Council and will be enacted-on by one motion and a roll call vote in
the form listed. If discussion is desired by either the Council or the Audience, the item in
question will be removed from the Consent Agenda and considered separately after the
revised consent agenda has been approved.
a) Consideration of Approval of Ordinance 15-02, Amending Sec. 15-42.1 and Sec. 15-
42.2 of the City Code Providing for Adjustment to Sewer Charges. (CAF 15-04)
[See Notebook Tab 11]
? Resolution 15-02
b) Consideration of Approval of 1) Resolution 15-12, Authorizing the Execution of
Change Order #1 for the Sandy Creek Pump Station Project to Turner Murphy
Company, Inc., in the Amount of $91,129; and 2) Ordinance 15-30, FY16 Budget
Amendment #1, Amending the CIP Sewer Fund for Above Mentioned Change Order.
(CAF 15-70) [See Notebook Tab 12]
? Resolution 15-12
? Ordinance 15-30

XIII. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS
Citizens may only speak on Non-Agenda items at this time. Citizens wishing to address
the Council must sign-in on a form provided by the City Clerk prior to the beginning of
the meeting. The sign-in form is located on the podium. When recognized by the Mayor,
come forward to the podium, state your name, address and if you are a city resident.
Please review the Citizen Comment Guidelines that are provided below.

XIV. REPORTS
a) Mayor/Mayor Pro-Tem
b) City Manager
i. Declaration of Surplus Property [See Notebook Tab 14]
c) City Attorney
d) City Clerk
i. Meeting and Events Calendar [See Notebook Tab 13]
ii. Fire Department Monthly Report

XV. CLOSED SESSION
a) Pursuant to G.S.§143-318.11 (a)(6) regarding a Personnel Matter

XVI. ADJOURNMENT